About Dentsu

Responses to Labor Issues in Japan

Eight Steps to Improve Work Environment

To improve our Japan work environment, we were taking steps recommended by a labor standards inspection office when, in December 2015, one of our promising young employees, the 24-year-old Ms. Matsuri Takahashi, took her own life. The Group has been charged with violating the Labor Standards Law. On October 6, 2017, the Tokyo Summary Court pronounced a guilty verdict and imposed a ¥500,000 fine.

We recognize the significance of the responsibility and feel deep regret. Thus, we are implementing Group-wide reforms in Japan to improve the work environment. To prevent excessive overtime, Dentsu reaffirms that employees are its most important resources and recognizes the importance of looking after each and every employee. Management is currently giving top priority to employee working environment reforms in Japan. Providing a work environment that ensures the mental and physical health of employees is our social responsibility, as is their personal development as they follow career tracks and work styles reflecting their values. In November 2016, we launched the Dentsu Working Environment Reforms Commission to promote work environment reform and enforce compliance. Immediately after, we launched initiatives to deal with the most urgent issues, such as preventing long working hours and the recurrence of labor issues. We considered concrete steps to optimize workloads, reviewed each system, assessed management appropriateness, and redefined our corporate culture. In December 2016 we moved to reform the work environment based on eight pillars.

1. Reinforce regulatory knowledge and insights
  1. Train executives and all employees in Japan in labor laws and regulations.
  2. Reduce actual working hours by reducing overtime work to the maximum agreed with employees under Article 36* of the Labor Standards Act and ensuring strict compliance with these requirements.
  3. Conducting regular assessments to confirm progress.
* Article 36: An agreement in the Labor Standards Act between the labor union or other such organization and management regarding work outside normal working hours or working days. Under Article 36, in the case that the company requires work outside the required hours (8 hours a day, 40 hours a week) or on days off, the company shall enter a written agreement with the labor union or other organization, and notify the relevant labor standards agency.
2. Equalize workloads and reassign personnel within Dentsu Inc.
  1. Reassign 650 employees in January 2017.
  2. Urgently hire 60 mid-career people as full-time employees.
  3. Appoint human resources management heads in all divisions.
  4. Audit operations and identify those suitable for outsourcing.
  5. Organize a committee for the revision of operations in which we have collaborated with subsidiaries and vendors.
3. Maintain and increase employee motivation

Fully compensate for a reduction in overtime pay in 2017 through bonus payments.

4. Bolster employee health management and care
  1. Have mental health professionals on-site all times at the in-house health management center to counsel employees as needed.
  2. Establishment of the Family Line to offer mental and physical health advice to employees with family assistance.
  3. For new employees who are still learning operations, bolster work and career path consultations and mental health checkup program.
5. Offer more diverse working style alternatives
  1. Expand number of business units offering flextime. Flextime workers are prohibited from working 10:00 p.m. and 5:00 a.m.
  2. To activate communication among employees we will renovate work spaces.
  3. Swiftly deploy an infrastructure to enhance work mobility.
  4. In 2017, partially institute work-at-home program for employees who need to care for their children or othern family members.
6. Improve and reinforce labor management (asterisks indicate measures implemented in October 2016).
  1. In principle, maintain the prohibition on employees remaining on the premises for personal reasons.**
  2. Check on individual employees whose overtime work has neared the maximum agreed under Article 36 of the Labor Standards Act for several consecutive months.
  3. Maintain the policy of switching off all office lights, in principle, from 10:00 p.m. through 5:00 a.m. and prohibit employees from working overtime at home. **
  4. Continue to reject applications for overtime work under the special provisions of Article 36 of the Labor Standards Act for new employees who are learning and reduce work load to within legal requirements.
  5. All employees must take five days off in both the first and second halves of the business year.
7. Overhaul the manager evaluation system
  1. Deploy 360-degree evaluations for line managers.
  2. Reduce management evaluations to once annually to emphasize focus on mid-term contributions.
  3. Reflect personnel and labor management skills as well as results contributions in evaluations.
  4. Roll out aptitude screenings for line managers.
8. Help employees to pursue self-development
  1. Establish medium-term growth and career development objectives for evaluations of nonmanagerial personnel.
  2. Help eliminate work and personnel mismatches by deploying an in-house free agent recruiting program.
  3. Set up program offering certain period of unpaid sabbatical leave for every five years of service to help employees broaden their knowledge and experience.
  4. We will help employees improve their capabilities by providing up to 50,000 yen per person annually to supplement the cost of education and training courses.

Structural Reforms Ensure Implementation of Work Environment Reforms

We have implemented various structural reforms to promote Company-wide work environment refroms in Japan. In December 2016, we placed HRM managers in each division, and created a system to ensure the time and health management of employees, the prevention of harassment, and optimized work assignments.

In February 2017, we set up an Independent Advisory Committee for Labor Environmental Reform Activities, comprising outside experts. Committee members have been asked for advice on, and to monitor, work environment reforms, to supervise and verify the progress of these initiatives.

A new outside director appointed at the Ordinary General Meeting of Shareholders in March 2017 was added to the Board of Directors. We plan to strengthen discussions regarding the work environment reforms.

Meanwhile, the Dentsu Working Environment Reforms Commission has been steadily implementing reforms based on the eight pillars, as well as creating new initiatives. These reforms are expected to bring fundamental changes to the nation’s long-standing work culture. We have held dialogues to emphasize transparency, so that each employee might have a voice and an understanding of work conditions. We collected about 25,000 opinions through surveys and internal dialogues. Based on employee input and talks with outside experts and Independent Advisory Committee members, in July 2017 we devised our Working Environment Reform Plan.

Medium-term Work Environment Reform Plan

The Work Environment Reform Plan to create a New Dentsu has four stages: Commitment, Target, Challenge, and Goal. This medium- to long-term action plan includes steps to reach the final stage.

The first stage, Commitment, embodies our commitment to ensure that we fully comply with laws and regulations to prevent the reoccurrence of labor issues. We vow to reach zero violations of Article 36 of the Labor Standards Act, zero harassment, and zero overwork. Included are concrete initiatives such as the ongoing prohibition of late night work as stipulated in the eight pillars of the work environment reform, the introduction of a work efficiency metric to the evaluation criteria, and the strengthening of reporting and advising systems for harassment.

Work Environment Reform: Implementation, Monitoring Framework

Work Environment Reform: Implementation, Monitoring Framework

Meetings Stress Transparency, Dialogue

Transparency, Dialogue
  • Dedicated glass office
  • Fully transparent discussion of issues
  • Reform proposals fielded from employees

Promotion of Management–Staff Dialogue

25,000+ opinions gathered
  • Company-wide questionnaires (3, over 6 months)
  • Fielding of suggestions from employees
  • Sessions with divisional personnel managers (HRM managers candidates)
  • Employee opinion-exchange sessions ➡ Total of 2,125 attendees across 105 sessions
  • Employee recommendation/opinion box
Receive outside opinions in addition to in-house sessions
  • Gain insights from outside experts
  • Gain insights from the Independent Advisory Committee

The Target stage aims for a 20% reduction in the total number of hours worked per employee while maintainingn 100% of the output. In terms of the work environment and nworkflow reforms, we are already promoting the hiring of full-time employees and the review of workflows. We plan to implement many measures such as satellite offices and work-from-home systems.

Through the Commitment and Target stages, we aim to prepare for reform, and achieve the objectives of these two stages by the end of 2018. The Challenge and Goal stages involve further maintenance and expansion of reforms. In the Challenge stage, following the 80% cut in total working hours achieved in the Target stage, the aim is to support staff personal growth by using the 20% additional time to improve the mental and physical health of employees and enrich their daily lives through experiences and learning opportunities. We plan to strengthen support systems and create new systems, such as increasing the number of vacation days that can be taken consecutively and strengthening support systems for nursing care, childcare, and volunteering.

The last stage, Goal, refers to our goal of creating a New Dentsu by enabling growth of our employees and the Group by switching to new work styles. We will continue Company-wide efforts to promote these work environment reforms in order to reach our goal even one day sooner.

Work Environment Reform Plan

Work Environment Reform Plan

Work Environment Reform Process

Work Environment Reform Process

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